The Statewide Personnel System (SPS) replaces the existing Statewide Personnel Management System (SPMS), Benefits Application System (BAS), multiple timekeeping systems and a number of peripheral systems with an integrated and streamlined platform. The SPS system is “Cloud based”, which means that data and files are stored over the internet, in a state of the art data center, with highly restricted 24x7 monitoring and audit, rather than on the office network. This allows for increased security, increased collaboration, a reduction in IT administration and costs, and access from anywhere and at any time.
The collection of legacy systems running the States HR functions were not meeting the States personnel needs. These systems often required paper transactions and approvals, and did not allow managers and supervisors to access up to the minute data for reporting. The SPS project is tasked with the migration from the legacy systems and processes to new integrated future.
The new SPS system will be made available to all 54 State agencies. Due to the size and nature of the task of bringing 54 agencies and several legacy systems and paper based systems together under this new model, the implementation of the Statewide Personnel System will occur in phases.
Launching Phase I of the Statewide Personnel System was a collaborative effort, with personnel from all Agencies contributing to make this progressive change happen. Phase I introduced Workday HR and included Personnel Transactions, Reporting, Employee Self Service, Manager Self Service and launched November 14, 2014.
Phase II introduced SPS Timekeeping and Absence Management in Workday. Phase II launched May 25, 2016.
The SPS project is a key initiative for the Secretary of the Department of Budget and Management (DBM), David R. Brinkley, and David Garcia, the Chief Information Officer and Secretary of the Department of Information Technology (DolT), who are the Executive Sponsors for the Project. The Business Process owner for this Project is Cindy Kollner, the Executive Director of DBM OPSB.
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