Training for the Statewide Personnel System (SPS) is available inthe HUB based on your Workday role. Roles determine what you can see and do and provide access to appropriate data within the assigned organizational structure. Note that you may have more than one role designation. All Workday users will have an employee role. SPS training is listed below for each Workday process by role.
Some employees may have additional roles in the Workday system. If you are not sure what Workday roles are assigned to you, you can search for that information in the
Find Your Role section at the bottom of this page.
Workday Basics
| All Workday Users | OC | SPS-HCM-101O | Workday Basic Navigation | Recommended | 1 Hour |
|---|
OC = Online Course available in the HUB
ILT = Instructor Led Training
SPS Timekeeping
| Employees | OC | SPS-TIM-201E | Reporting Time and Leave In Workday | Recommended | 1 Hour |
|---|
| Estimated Training Hours: |
1 Hour |
|---|
| Managers / Supervisors |
|---|
| OC | SPS-TIM-202 | Approving Reported Time and Leave in Workday | Mandatory | 2 Hour |
| Estimated Training Hours: | 2 Hour |
|---|
| Timekeepers |
|---|
| OC | SPS-TIM-201 | Reporting Time and Leave In Workday | Mandatory | 7 Hour |
| Estimated Training Hours: |
7 Hour |
|---|
| Timekeeper Approvers |
|---|
| OC | SPS-TIM-201 | Reporting Time and Leave In Workday | Mandatory | 7 Hour |
| OC | SPS-TIM-202 | Approving Reported Time and Leave in Workday | Recommended | 2 Hour |
| Estimated Training Hours: |
9 Hour |
|---|
| HR Partners |
|---|
| OC | SPS-TIM-204 | Approving Leaves of Absence in Workday | Mandatory | 1 Hour |
| Estimated Training Hours: |
1Hour |
|---|
| Appointing Authority Partners |
|---|
| OC | SPS-TIM-204 | Approving Leaves of Absence in Workday | Mandatory | 1 Hour |
| Estimated Training Hours: |
1 Hour |
|---|
| Payroll Partners |
|---|
| OC | SPS-PAY-201 | Managing Payroll Processes in Workday | Mandatory | 3 Hour |
OC = Online Course available in the HUB
ILT = Instructor Led Training
SPS Human Resources Training
| HR Coordinator | OC | SPS-HCM-101O | SPS Workday Basic Navigation | Recommended | 1 Hour |
|---|
| ILT | SPS-POS-201 | Processing Personnel Transactions In Workday | Mandatory | 8 Hour |
| OC | SPS-POS-201 | Workday Personnel Transactions Online Required Courses | Mandatory | 1 Hour |
| Estimated Training Hours: |
10 Hour |
|---|
| HR Partner | OC | SPS-HCM-101O | SPS Workday Basic Navigation | Recommended | 1 Hour |
|---|
| ILT | SPS-POS-201 | Processing Personnel Transactions In Workday |
Mandatory | 8 Hour |
| OC | SPS-POS-201 | Workday Personnel Transactions in Workday | Mandatory | 1 Hour |
| Estimated Training Hours: |
10 Hours
|
|---|
| Appointing Authority Partner | OC | SPS-HCM-101O | SPS Workday Basic Navigation
| Recommended | 1 Hour |
|---|
| Estimated Training Hours: |
1 Hour
|
|---|
| Budget and Finance Partner | OC | SPS-HCM-101O | SPS Workday Basic Navigation
| Recommended | 1 Hour |
|---|
| Estimated Training Hours: |
1 Hour
|
|---|
| HR Liason | OC | SPS-HCM-101O | SPS Workday Fundamentals for HR Users | Recommended | 1 Hour |
|---|
OC = Online Course available in the HUB
ILT = Instructor Led Training
SPS Benefits Training
| Agency Benefits Coordinators | OC | SPS-HCM-101O | Workday Basic Navigation | Recommended | 1 Hour |
|---|
| OC | SPS-ABC-101A | Intro to Benefits Fundamentals and ABC Certification | Mandatory | 1 Hour |
| OC | DBM - EBD | HIPAA Certification | Mandatory | 30 Min |
| ILT | SPS-BEN-301A | Processing Employee Benefits in Workday |
Mandatory | 6 Hours |
| Estimated Training Hours: |
8 Hours; 30 Min |
|---|
Agency Benefits
Coordinator Liaisons
| OC | SPS-HCM-101O | Workday Basic Navigation | Recommended | 1 Hour |
|---|
OC
| SPS-ABC-101 | Intro to Benefits Fundamentals
|
Mandatory | 1 Hour |
| OC | DBM - EBD | HIPAA Certification
| Mandatory | 30 Min
|
| Estimated Training Hours: |
2 Hours; 30 Min
|
|---|
OC = Online Course available in the HUB
ILT = Instructor Led Training
Timekeeping Roles
Timekeeping Role Crosswalk
Enter time for another employee
Approve time in lieu of the supervisor
View reported, calculated, and adjusted time
Enter intermittent time off
Request continuous time off
Approve time off in lieu of the supervisor
Request and view leave of absence; cannot approve leave of absence requests
Override and adjust leave balances
View time off balances, leave balances, carryover balances
View the Gross Payroll amount with calculations
View the Organization assignments
View personal information: job profile, time off service date, FTE%, scheduled hours, worker history, compensation, compensation changes and allowances
Receive notifications through business processes regarding employee changes that affect timekeeping.
* Note - Role cannot have Timekeeper Approver role with this role.
View and approve time for an employee when time is entered by the Timekeeper
Approve one time payments for an employee
Override and adjust leave balances
View time off balances, time off balances by period, carryover balances, and view balances by an employee
* Note - Role cannot have Payroll Partner and/or Timekeeper role with this role.
- View time for an employee
- Request one-time payment for an employee
- Enter a payroll input for an employee
- View leaves and time-offs for an employee
- View calculated and adjusted time for an employee
- View Gross Payroll results for an employee
- View compensation changes including, Reclass and acting capacity allowance for an employee
- Run reports for Absence, Time Tracking, and Gross Payroll for their Agency
* Note - Role cannot have Timekeeper Approver role with this role.
- View time for an employee
- Approve one-time payment for an employee
- View leaves and time-offs for an employee
- View calculated and adjusted time for an employee
- View Gross Payroll results for an employee
- View compensation changes including, Reclass and acting capacity allowance for an employee
- Run reports for Absence, timekeeping, and Gross Payroll for their Agency
- Request leave of absence for an employee in lieu of the HR Coordinator
- Approve the leave of absence for an employee in lieu of the HR Coordinator
- View requested leaves of absence and time-offs for an employee
- Process HR transactions such as:
- Reclass
- Acting Capacity
- Adjust scheduled weekly hours
- Allow Employee to work compressed schedules
- Allowances
- Organization Assignments
- View time off balances, time off balances by period, carryover balances, and view balance for an employee
- View Gross Payroll calculation for employee
- Request leave of absence for an employee
- Approve the leave of absence for an employee
- View requested leaves and time-offs for an employee
- Process HR transactions such as:
- Reclass
- Acting Capacity
- Adjust scheduled weekly hours
- Allow Employee to work compressed schedules
- Allowances
- Organization Assignments
- View time off balances, time off balances by period, carryover balances, and view balance for an employee
- View Gross Payroll calculation for employee
- View time for an employee
- View leave of absence and time-offs
- View calculated and adjusted time
- View time-off balances, time-off balances by period carryover balances, and view balance for an employee
- Approve leave of absence requests; time off in lieu of the HR Coordinator and HR partner based on their sup org assignment
Find your Role
Type in your first and last name and click "Search": All job roles that you have been assigned to will be displayed below.
